PMI RMP – PROJECT MANAGEMENT PROCESSES

5. DATA, INFORMATION, AND REPORTS

Hi and welcome back again. Before we go for the project management knowledge areas one by one, there are few terms I want you to be aware of. Throughout the lifecycle of a project, a significant amount of data is collected, analyzed and transformed. We have three definitions which identify key terminology regarding data and information. First of all, we have the work performance data, initial measurements and details about activities gathered during project work.

Examples of the work performance data are reported percentage of work physically completed, quality and technical performance measures, start and finish, dates of scheduled activities, number of defects and actual costs. Now the work performance data are analyzed to make sure they conform to the project management plan. And after this analysis, the result would be the wood performance information. Examples include status of deliverables implementation, status of change requests, and cost forecasts to complete the project.

So you can say that the work performance data are the own measurements, the initial measurements. Once the work performance data is analyzed, you will have the work performance information and the work performance reports are the physical or electronic representation of the work performance information can then be organized into work performance reports which are distributed to the various stakeholders who need to receive the possibly act on the information. Examples includes the variance report, the status and trend reports, memos, recommendations and updates. So we have three definitions.

We have the work performance data, the work performance information and reports. Work performance data are usually collected during the executing processes, while the work performance information and reports are analyzed and prepared during the monitoring and controlling process group. Here’s a chart which shows the relation between the data formation and reports. Work performance data are output of the executing processes and input to the monitoring and controlling processes.

After the monitoring and controlling processes, you will have the work performance information. Work performance information will be an input to the overall project control which will result with the work performance reports and so on. So for the data management or the data management, we using the three definitions data performance data, the row information of the row data, work performance information and work performance reports. Thank you so much. I will see you at the next lecture.

6. TAILORING

Hi. Welcome to the last lecture of this section, Tailoring. The appropriate project management processes, inputs, tools, techniques, outputs and lifecycle phases should be selected to manage the project itself or the project you are managing. This selection activity is known as Tailoring Project Management to the project. The project manager collaborates with the project team sponsor and organizational management in the Tailoring activity.

Why we should do Tailoring for our project because each project is unique. Each project has its own specifications, its own conditions, its own constraints, its own size. Tailoring is necessary. Not every input to technique or output identified. The project management body of knowledge should be applied to every product. This is what you need to know about tiring we’ll be using this term in the coming lectures. Thank you so much. I will see you at the next lecture.